Help centreSupplier operationsUpdated
Share a catalogue, and decide what buyers see
Put wholesale prices in front of the shops you supply, and choose whether they see your exact stock, availability only, or nothing at all.
By the end of this the shops you have granted access to can browse your items, see the price you set for them, and order against it without asking you for a list.
Cost prices, margins, internal notes and reorder levels are never shared, in any mode. That is not a setting you have to get right — it is what the catalogue is allowed to contain.
How much of your quantity do you want a shop to see?
- Nothing
- They see the item and the price, and ask you about availability. The safest setting, and the default.
- Availability only
- They see in stock, low or out — enough to order sensibly, without publishing how deep you are.
- The exact figure
- They see the number you hold. Useful with customers you trade with closely; visible to all of them, not some.
Whichever you choose, the price a buyer sees is the wholesale price you set per item — never your retail price, and never your cost.
Turn the catalogue on
Supplier Operations → Catalogue Sharing. Set the sharing mode: off, every active business customer, or only the ones you select. Off is the default, so nothing is shared until you decide it should be.
Choose what quantity shows
Quantity visibility is the setting above. If you pick availability only, set the low-stock threshold too — that is the figure at which an item starts reading as low rather than in stock.
Price the items you want to sell
In the shared items list, switch on the items you trade, and give each one a wholesale price, a minimum order quantity and a lead time in days. Leave the price blank and the item shows as price on application, which is the right answer for anything you quote per order.
Search your inventory to find items rather than scrolling — the list shows a page at a time.
Decide who gets in
A shop asks for access and the request appears here. Approve it for your whole catalogue or for named categories, and set how long the access lasts. Access already granted is listed underneath, and you can revoke any of it — the shop is told either way.
You can also set access to approve automatically, in which case a request from a shop is granted the moment it is made.
Questions that come up
- Can I show different prices to different customers?
- Not today. Every buyer with access sees the same wholesale price you set on the item. Where a price genuinely depends on the customer or the order, leave it blank so the item reads as price on application and quote it on the order itself.
- Will a buyer see what an item cost me?
- No. Cost prices, margins, internal notes and reorder levels are never shared, in any mode. The buyer's view is built from a separate, restricted list of fields rather than from your inventory record.
- What happens when access expires?
- The shop stops being able to browse the catalogue. Anything already ordered is unaffected — an expiry ends browsing, not the relationship or its history.